Elected Member & Website Privacy Policy

My policy is operated in accordance with the Data Protection Act (2018), which incorporated the EU’s General Data Protection Regulations (GDPR) following the UK’s departure from the European Union.

Who is the data controller?

This website and this Elected Member privacy policy is operated by Councillor Mike Rouse of 124 Patch Lane, Redditch, Worcestershire B98 7XE. This privacy policy covers this website and my work as an Elected Member of both Redditch Borough Council and Worcestershire County Council, as well as my work as a Conservative Party campaigner.

This privacy policy invokes Section 8 of the Data Protection Act (2018), which allows for the processing of data on the basis of conducting a ‘public task‘.

This website is operated in the following capacities:

  • A Conservative & Unionist Party campaigner to promote democratic engagement
  • An elected representative of Church Hill ward on Redditch Borough Council to carry out public tasks
  • An elected representative of Redditch South on Worcestershire County Council to carry out public tasks

What personal data I collect and why

I am an Elected Member of Redditch Borough Council and Worcestershire County Council. As part of my work in the community I contact officers of the Councils and other organisations, including third party organisations, on your behalf to investigate problems and provide solutions, and to answer your questions. I will ask you if I may share your information at the appropriate time.

The Data Protection Act (2018) allows me to collect and use the personal information you give me because I am helping you in my official role as your local Councillor. Under the Data Protection Act (2018) this is known as performance of a public task.

In extreme circumstances I may be required or duty-bound to share your information with public authorities such as the police or social services and it may be necessary for me to do this without your express prior consent.

Comments on this website and on Facebook posts where I am the author/owner of the post

When visitors leave comments on this website I collect the data shown in the comments form (e.g. your name), and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment, provided by the Gravatar service.

Where you leave a comment on a Facebook post and I am the author/owner of the page/profile that created the post I reserve the right to hide/remove/delete your comment if I feel it is, in my sole judgement, harmful or likely to cause harm or distress. The definition of ‘harm’ shall be determined by me in the context of the material being assessed and the wider implications.

Contact forms and casework

If you fill out a form on this website the data I may collect about you might include:

  • Name
  • Email Address
  • Address
  • Phone Number

In some cases, to help you with certain cases, I may need to collect and store additional information, some of which may be sensitive in nature.

In addition to this website I may collect information about you in other ways, including:

  • When we meet in the community or at a surgery
  • When you telephone me or email me
  • When you send me letters
  • When you return forms I send to you
  • When you sign petitions or other complete other documents

Cookies

If you leave a comment on my site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit the login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in to this website the system will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

This website uses tools like Google Analytics to provide me with usage statistics.

Who I share your data with

If you contact me with an issue it may be necessary for me to share your data with officers of the council, the MP, and other councillors as I deem appropriate. Where possible I will let you know when I have done this.

In some cases I may be legally required not to tell you about data I have shared such as in relation to police investigations.

How long I retain your data

If you have contacted me about an issue I will keep your information usually for the duration of my term of office (4 years from May 2018). If I am re-elected for additional terms I will contact you to seek permission to keep your data for longer, otherwise it will be destroyed after 9 years.

If there are open cases at the end of my term of office and I am not successfully re-elected I will use my best endeavours to pass your case to a colleague in the ward who remains on the council and I will contact you to seek permission to do this in advance of handing any files over. If you do not wish your file to be handed over please let me know.

I may be required to keep your data for longer than 9 years if required by law or other legal obligation.

If you leave a comment on this website, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on this website (if any), it will also store the personal information you provide in your user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Exercising your data protection rights

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data I am obliged to keep for administrative, legal, or security purposes.

Where I send your data

Visitor comments may be checked through an automated spam detection service to help me reduce security threats.

When raising cases with me your data may also be stored on casework management and/or CRM systems. I always try to ensure these systems keep your data within the United Kingdom, but given the nature of technology it is possible that your data is routed through or stored in the EU or USA. Please contact me if you would like the details of which systems I use to store your data. I do not publish details of IT systems in the public domain to reduce security threats.

My contact information

You may write to me at my personal home address if you wish, or you can contact me at either Redditch’s Town Hall or Worcestershire’s County Hall.

124 Patch Lane
Redditch
Worcestershire
B98 7XE

Tel: 07743125474
Email: mike@mikerouse.uk

Additional information

How I protect your data

  • Data is sorted on password-protected systems with limited access controls in place. In most cases I am the only person with access to your data on my systems.

What data breach procedures I have in place

  • In the event of a data breach the matter is reported to the Information Commissioner’s’ Office (ICO) and dealt with according to ICO guidelines.

What third parties I receive data from

  • As a democratically-elected Councillor and authorised Conservative Party campaigner I have access to the Register of Electors (electoral roll), along with what is known as a ‘marked register’ from the local authority.

Automated decision making and/or profiling

  • There is presently no automated decision making systems in place to support my work
  • There is presently no profiling systems in place to support my work
  • I use a chatbot to assist in my work, however this bot does not make decisions based on your personal data.

How to Complain

You can complain to the ICO if you are unhappy with how I have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113